# Student Research Resources ## Student research resources Access guidebooks and forms from the Office of Research, covering policies, deadlines, and important information for DMD, MMSc, and DMSc programs. ![student presenting her research in front of a large screen](/sites/g/files/omnuum6001/files/styles/hwp_4_3__1540x1160/public/2024-10/student_research_day%20%281%29.jpg?itok=WzC5FgNL) ## DMD program **The DMD research guidebook** provides key details on the scholarly project requirements, research tracks, mentorship selection, and milestones to help you succeed in your academic and research endeavors. Whether you're exploring basic science, clinical, translational, or global health research, this guide equips you with the tools and support needed to complete your project and contribute meaningfully to advancements in dental medicine. ### DMD research guidebook expand\_more ## Table of contents *Guidebook updated 8/2025* ### Research requirements expand\_more By leveraging its scientific strengths and focusing on the areas of skeletal biology and the pathology of bones, joints, vascular and connective tissues, as well as clinical, health policy, and global health research, HSDM has established a strategic direction for its research programs. As the only School within Harvard University with its own clinical facility, HSDM continues to differentiate itself through a unique emphasis on basic and clinical research combined with exemplary patient care and education. The main goal of performing a scholarly project is to educate a new generation of clinician-scholar minds and to ensure that high quality dental health and dental medical research is undertaken and translated to patient care. All DMD students at HSDM must complete a scholarly project and present this work at HSDM Student Research Day as part of their graduation requirement. The Office of Research provides guidance and will support students as they fulfill their research requirements. HSDM students can find many opportunities to perform their scholarly project, from research in the basic and clinical sciences to studies in global and community health and dental education. Faculty at HSDM and HMS-based labs and affiliated hospitals all offer opportunities for HSDM students. Students also find research opportunities across the US and abroad. While some students identify a mentor/project in their first year, majority of students will identify a mentor and start a project during their second year and will continue to carry out the project during their third or fourth year. Components of research requirements: 1\. Attend Faculty Research Day in years 1 and 2 2\. Select a Research Track 3\. Identify a Research Mentor 4\. Identify a Research Project 5\. If required, obtain IRB/IACUC Approval 6\. Complete the Research Notebook from year 1 to year 4 7\. Complete Research Project 8\. Submit Abstract for HSDM Student Research Day. 9\. Present Poster at HSDM Student Research Day. 10\. Not required but strongly recommended, submit and publish your manuscript(s) #### Attend Faculty Research Day - **Contact:** Office of Research - **Cadence:** Faculty Research Day will be held each year in the beginning of September. - **Evaluation:** First- and second-year DMD students must attend Faculty Research Day. Attendance will be taken at the event. - **Event Overview:** Research faculty from HSDM, HMS, and hospital affiliates will present their ongoing research projects. Attending the Faculty Research Day in Year 1 represents a great opportunity to learn about available projects and to meet research faculty. ### Selecting a research track expand\_more All DMD students at HSDM must complete a scholarly project and present this work at HSDM Student Research Day as part of their graduation requirement. Students will be introduced to research activities at HSDM and will have the opportunity to choose from one of the following tracks. #### Research track The “Research track” will expose students to basic or clinical/translational research. Basic research or bench research aims to improve human health with scientific discoveries. Such discoveries typically begin at “the bench” with basic research — in which scientists study disease at a molecular or cellular level. This may include the use of animal models such as mice, chicks, and zebrafish. Basic scientists provide clinicians with new tools for use in patients and for assessment of their impact. Clinical/translational research aims to improve human health by translating scientific discoveries into practical applications that progress to the clinical level, or the patient’s “bedside.” Scientists are increasingly aware that this benchto-bedside approach to translational research is really a two-way street. Clinical researchers make novel observations about the nature and progression of disease that often stimulate basic investigations. #### Global and community health track The [global and community health track ](/global-and-community-health-track "Global and Community Health Track")overseen by the Office of Global and Community Health, will expose students to public health and health services projects with a focus on health promotion, access to care, disease prevention, pharmacological and behavioral interventions, epidemiology of dental diseases, and health care policy. Your research project in global and community health may include rotations through community health care settings to provide you with the tools necessary to become a leader in global and community health. #### Geriatric dentistry The predoctoral aging and geriatric oral health track was developed to enrich the student experience in caring for older adults using a comprehensive, interdisciplinary, and patient-centered approach. Given the ever-increasing number of older adults in the United States with complex medical and social needs, it is critical to train dental providers to deliver person-centered, high-quality care for this population while collaborating with other health care providers and professionals, family members, and caregivers. This track aims to introduce students to the existing landscape of care for older adults in both community and residential settings; understand and apply principles of geriatric dentistry across dental specialties; and receive mentorship opportunities guiding clinical, outreach, and research experiences focused on older adults. Requirements of this track include: - Educational modules - A 4-week clinical elective rotation - A community outreach activity - Mentorship in a scholarship project. #### H-CREDENT The Harvard School of Dental Medicine Collaborative Clinical Practice-based REsearch Program for DENTal Schools (H-CREDENT) started Spring 2024 as an innovative, multidisciplinary practice-based program to train dental students, AGE residents, and faculty in clinical research. Students who are accepted into the H-CREDENT program will have the chance to engage in training opportunities throughout the consortium. They will: - Participate in clinical research (enrolling 1-10 patients in a clinical study, depending on your time availability) - Take courses developed for H-CREDENT which supplement courses in their respective programs - Be part of diverse “learning pods” where they will engage with faculty mentors, subject matter experts, and with students from other partner institutions. H-CREDENT will bridge teaching, learning, and clinical research, giving students entering the program the opportunity to delve into clinical research as part of their dental training. Participants will receive a certificate and potential for joint publication on the clinical study. ### Identify a research mentor expand\_more The importance of mentor and project selection should not be overlooked; they are crucial to the quality of your experience and the successful completion of your requirements. Thus, you should expect to devote a considerable amount of time to this step, critically assessing the research environment offered by the mentor. Clearly, you should find the proposed project interesting and important. Beyond that, it is essential that the specific aims of the project be clearly delineated and feasible within the available timeframe. The mentor should have the resources to enable you to achieve the specific aims. If your project involves human subjects, you should ask whether the mentor has obtained the necessary IRB approval. If the mentor has not already obtained approval, you should plan for additional time so that the mentor can obtain such approval. Ideally, a mentor will have demonstrated productivity by a record of publication and a record of private or public funding in a given area. A mentor does not have to be in the field of dentistry. [**Dr. Francesca Gori**](/people/francesca-gori "Francesca Gori") **([Francesca\_gori@hsdm.harvard.edu](mailto:Francesca_gori@hsdm.harvard.edu)) and the Office of Research are great resources for guiding students. In addition, the Scholarship in Oral Health (SOH) class in the second year is designed to help you to identify a mentor/project in your field of interest. The most comprehensive database for Faculty mentors is on the** [**Harvard Catalyst website**](https://connects.catalyst.harvard.edu/Profiles/search/)**.** ### Identify a research project expand\_more DMD students have chosen projects in all areas of basic, clinical, translational, public health, global health, and epidemiological research. Students have chosen research mentors at HSDM and the Forsyth Institute as well as throughout the Longwood Medical Area and beyond. The Office of Research maintains databases of DMD student projects and mentors if you need additional information. Below are just a few examples of projects DMD students have worked on. - *The role of Ddr2 in the articular cartilage degeneration of TMJs originated by a partial discectomy of TMJ disc* (Yefu Li) - *A 10-year retrospective radiographic study of implantium dental implants* ([David Kim](/people/david-minjoon-kim "David Minjoon Kim")) - *The diagnostic accuracy of incisional biopsy in the oral cavity* ([Meredith August](/node/701451)) - *Dental hygienist-led chronic disease management system to control early childhood caries* (*Man-Wei Ng)* - *Impact on junior faculty of teaching opportunities during predoctoral education* ([Sang Park](/people/sang-e-park "Sang E. Park")) - *VEGF stimulates intramembranous bone formation during craniofacial skeletal development* ([Bjorn Olsen](/people/bjorn-olsen "Bjorn Reino Olsen, MD, PhD")) - *What Is important for confirming negative margins when resecting mandibular ameloblastomas?* ([Zachary Peacock](/node/703041)) - *Candidal carriage predicts candidiasis during topical immunosuppressive therapy* ([Sook-Bin Woo](/people/sook-bin-woo "Sook-Bin Woo")) - *Vaccine hesitancy and online information: The influence of digital networks* ([Brittany Seymour](/people/brittany-seymour "Brittany Seymour")) - *A vibration device to control injection discomfort* ([Jeffry Shaefer](/people/jeffry-rowland-shaefer "Jeffry R. Shaefer")) - *Assessing the accuracy of computer color matching with a new dental porcelain shade system* ([Shigemi Nagai](/node/702876)) ### Obtain/be added to an IRB/IACUC approval expand\_more HSDM students are subject to the same policies, guidelines and regulations as the Faculty of Medicine. It is therefore necessary for student research projects to be reviewed by the [HMS Office of Research Compliance](https://ari.hms.harvard.edu/research-compliance). The Committee on Human Studies has an Internal Review Board and reviews all human subject-related research projects. The Standing Committee on Animals has an Institutional Animal Care and Use Committee and reviews all animal subject-related research projects. It is important to note, it is HSDM’s policy that students should not submit their own application, but instead, work with their Research Mentor under his/her application. Information on HMS/HSDM IRB and IACUC training, requirements, and approvals, and all relevant documents, can be found on the website of the[ HMS Office for Research Subject Protection](https://medstudenthandbook.hms.harvard.edu/1004-office-research-subject-protection). Students are required to obtain all appropriate HMS/HSDM institutional and site approvals (domestic or international) before commencing research activities. If you have a question about whether your research even needs an IRB review, contact them. They can be reached at . Dr. Francesca Gori ([Francesca\_gori@hsdm.harvard.edu](mailto:Francesca_gori@hsdm.harvard.edu)) is an excellent resource for IRB/IACUC questions and troubleshooting. ### Complete the research notebook expand\_more All students are required to complete the Research Notebook, found on Canvas. Completion of the research notebook will allow faculty to track your progress in meeting the graduation requirement for research #### Year 1 - Write one or two sentences describing what you have accomplished for your research requirement. Include the mentors’ name you have connected with or your mentor’s name if you have already found one. - Describe any challenge you might have encountered and how faculty can help you. **Due dates:** - **Research notebook 1** — 06/16/25 - **Research notebook 2** — 06/24/25 - **Research notebook 3** — 07/07/25 ##### Research notebook 4 Students are required to write 2–3-page (single spaced, 12-point Arial font) summary/narrative of what they have accomplished during their research protected time. This should include but should not be limited to: - Name of the mentor/lab/clinic you have chosen to perform your project - A summary of the overall goal of your project and your role in the project - Your progress and accomplishments and plans for the upcoming months - Any challenges you have encountered. **Due date:** - **Research notebook 4** — 08/18/25 #### Year 2-4 ##### Research notebooks Students will be required to respond to the following questions: - Write one or two sentences describing what you have accomplished for your research requirement - Name of the mentor/lab/clinic you have chosen to perform your project - A summary of the overall goal of your project and your role in the project - Describe any challenge you might have encountered and how faculty can help you. **Due dates:** Year 2 - **Research notebook 1** — 10/31/25 - **Research notebook 2** — 11/14/25 - **Research notebook 3** — 12/05/25 - **Research notebook 4** — 12/12/25 - **Research notebook 5** — 12/19/25 - **Research notebook 6** — 01/16/26 - **Research notebook 7** — 01/30/26 - **Research notebook 8** — 02/13/26 - **Research notebook 9** — 03/27/26 - **Research notebook 10** — 03/13/26 - **Research notebook 11** — 03/27/26 - **Research notebook 12** — 04/10/26 - **Research notebook 13** — 04/24/26 - **Research notebook 14** — 05/08/26 - **Research notebook 15**— 05/22/26 - **Research notebook 16**— 06/05/26 #### Year 3 *All dates refer to due dates in Year 3.* **Research notebook 1** — 10/01/26 **Research notebook 2** — 01/15/27 **Research notebook 3** — 04/01/27 #### Year 4 *All dates refer to due dates in Year 4.* **Research notebook 1** — 10/01/27 **Research notebook 2** — 01/15/28 **Research notebook 3** — 04/01/28 ### Protected research time expand\_more Students at HSDM are provided protected research time throughout their program. The following times are reserved for students to work on their thesis project. **Year 1** July-August Research Flex: 5–6 weeks to work Research protected time **Year 2** Friday afternoon research protected time ### Submit abstract for the annual HSDM Student Research Day expand\_more All students presenting a poster at Research Day must submit an abstract (500 words maximum) of their research to the Office of Research for inclusion in an abstract book. An example can be found below. Your abstract should include brief sections that clearly and concisely describe: - Significance and background of the study - Innovation - Approach (experimental design, expected outcomes and interpretation) - Results - Conclusions #### Research Day abstract example: **A Longitudinal Study of Ovarian Morphology in Healthy Ovulatory Women** **Meagan K. Murphy** **Harvard Medical School, Class of 2008** **Corrine K. Welt, MD** **The Reproductive Endocrine Unit, Department of Medicine** **Massachusetts General Hospital** Polycystic ovary syndrome (PCOS) affects 5-7% of reproductive aged women. Though its phenotypic expression is variable, PCOS is also associated with infertility, insulin resistance, obesity, cardiovascular risk factors, and endometrial cancer. PCOS is diagnosed using two of three clinical criteria: menstrual dysfunction, hyperandrogenism, and/or polycystic ovarian morphology on ultrasound. Polycystic ovarian morphology (PCOM) is defined as increased ovarian volume or ≥ 12 follicles/ovary. PCOM on ultrasound is almost universal in women with PCOS. However, PCOM is also found in 16-25% of apparently normal, regularly cycling women. Normally cycling women with PCOM have been shown to have higher androgen and fasting insulin, and lower SHBG levels than women with normal ovarian morphology. Though these levels were still within normal ranges, they reflect trends toward the hormonal abnormalities seen in PCOS. Based on these hormonal differences, we hypothesized that women with PCOM have an increased propensity to develop PCOS over time compared to women with normal ovarian morphology. To test these hypotheses, women with regular menstrual cycles and normal or polycystic ovary morphology on ultrasound were studied (n=38) 1.7-18.3 years after a previous ultrasound (mean±SD, 8.61±5.1 years). Subjects underwent a repeat ovarian ultrasound, interval menstrual history, physical exam, and measurement of gonadotropin, androgen and metabolic hormone levels in the early follicular phase. At the first visit, twenty-three women (60.5%) had PCOM and fifteen (39.5%) had normal ovarian morphology. Among women who had PCOM at previous visit, twelve maintained PCOM and eleven converted to normal morphology at the second visit. In subjects that converted to normal morphology, there was a greater decrease in testosterone from the first to second visit than in those that maintained PCOM (-25.1±10.2 vs. 2.3±4.5 ng/mL; p<0.05). One subject with PCOM developed irregular menses during the interval. Among women with normal ovarian morphology at previous visit, two developed PCOM (13.3%), and thirteen maintained normal ovarian morphology. There was no obvious difference in weight, androgens, or metabolic parameters in the two subjects who developed PCOM. These data indicate that PCOM in women with regular cycles does not appear to confer increased risk for the development of PCOS. Approximately half of women with PCOM convert to normal ovarian morphology with aging, and this conversion is associated with a greater decrease in testosterone over time. These data also show that in women with regular cycles, it is not common to develop PCOM if the ovaries are normal on first assessment. ### Present poster at the annual HSDM Student Research Day expand\_more **Event contact:** Office of Research **Cadence:** Student Research Day will be held each year in the beginning of April. **Evaluation:** Attendance for all students will be collected at the event. **Event overview:** The primary focus of this all-day event is for graduating DMD, MMSc, and DMSc students to showcase their research to faculty and fellow students. **Presenter instructions:** - **Abstract submission** – Deadline March 1st of graduation year. Presenters must submit an abstract of their research (500 words maximum unstructured, single-spaced paragraph for inclusion in an abstract booklet) and written permission to present from their research mentor. Submissions will be made via Canvas. - **Poster presentation** - All graduating students are required to present a poster. Further poster guidelines and templates will be circulated via Canvas leading up to the event. - **Poster judging** - The Office of Research awards “best poster” certificates for each student group, judged by HSDM faculty and postdoctoral research fellows, using the following criteria: - Student familiarity with topic, oral presentation skill, and level of engagement with project - Significance and innovation of project - Strength of methodological approach ### Honors in research expand\_more ### Overview The Honors in Research provides students the opportunity to earn their DMD Degree with Honors in Research. Honors projects must be worked on throughout all 4 years, completed by the end of your fourth year and require the submission of a thesis and its defense. All students recommended for Honors in Research are required to write and submit a 10-page, single-spaced research report describing their research experience, or a scientific manuscript. Students may pursue Honors in any research discipline. An “Honors Thesis” builds on a scholarly project that students have conducted during their enrollment at HSDM. Thesis preparation can require a significant commitment of your time and effort, as well as considerable input from your faculty mentor and other faculty members. **Do not submit a Statement of Intent unless you plan to complete and submit a thesis.** Students can apply to be considered for Honors in Research in their 3rd and/or 4th year. The DMD Honors in Research committee then evaluates the application and makes a recommendation. Recommended students will defend their Honors in Research thesis in their 4th year, no matter when they have applied. Starting in February of the 4th year, students submit their honors theses and will defend in April of that year. Students are notified of the decision prior to graduation. #### DMD Honors in Research committee [**Francesca Gori, PhD**](/people/francesca-gori "Francesca Gori") Director of Student Research Director of the DMD-PhD program Associate Professor of Oral Medicine, Infection and Immunity [Francesca\_Gori@hsdm.harvard.edu ]() [**Sung Eun Choi, PhD**](/people/sung-eun-choi "Sung Eun Choi") Instructor of Oral Health Policy and Epidemiology [Sung\_Choi@hsdm.harvard.edu ]() [**Shigemi Nagai, DDS, PhD**](/node/702876) Associate Professor of Restorative Dentistry and Biomaterials Sciences [Shighemi\_nagai@hsdm.harvard.edu ]() #### Expectations and criteria for Honors in Research Students are required to be involved in a scholarly project in any research discipline, from research in the basic and clinical sciences to studies in global and community health and dental education. Therefore, it is important to clarify the expectations and criteria to determine whether a student’s work achieves honors and to distinguish a scholarly project from a project deserving Honors in Research. An “Honors thesis” builds on a scholarly project that students have conducted during their enrollment at HSDM, requires a significant commitment of the student time, effort and involvement in the planning. Therefore, the Honors thesis should exceed the threshold required for scholarly projects in its significance, impact, and research effort. An ideal Honors project should be a rewarding, significant, intellectual, and creative effort that: - Reflects the commitment and contribution of the students to the design, execution and analysis of the data generated - Reflects the intellectual interests of the students - Adds value to the students and to the field of research - Challenges the students - Teaches critical thinking, skills, communication, and knowledge in the field - Leads to an intellectual growth #### Application Process ##### 4th year Students ###### **Statement of Intent** The following documents must be submitted as ONE PDF document to the Office of Research at . 1. Mentor letter of recommendation and approval to be considered for Honors in Research 2. A resume or CV 3. Two pages describing the scholarly project and the contribution to the project 4. A list of four HSDM faculty who may be invited to serve as an examiner ###### Deadlines - Statement of Intent: November 1 of your 4th year - DMD Honors in Research Committee make a recommendation: December 15 of your fourth year - Honors Thesis Submission: From February 1 to April 1 of your 4th year - Honors in Research Defense: Spring of your 4th year (before April 20) ##### 3rd year students ###### Statement of intent The following documents must be emailed as ONE PDF document to the Office of Research at . - Mentor letter of recommendation and approval to be considered for Honors in Research - A resume or CV - Two pages describing the scholarly project pursued and the contribution to the project - Investigations and contributions planned for year 4. The DMD Honors in Research Committee will evaluate applications and make recommendations in the Spring semester – if recommended for Honor in Research, students will NOT defend their thesis in year 3. **Please note:** S*tudents will apply again for Honor in Research in Year 4 following the guidelines described below.* ###### Deadlines - Statement of Intent: December 1 of your 3rd year - DMD Honors in Research Committee make a recommendation: 3rd year Spring Semester - New Statement of Intent\*: October 15 of your 4th year - DMD Honors in Research Committee make a recommendation: December 15 of your 4th year - Honors Thesis Submission: From February 1st to April 1st of your 4th year - Honors in Research Defense: Spring of your 4th year (before April 20) **\*Includes:** - Mentor letter of recommendation and approval to be considered for Honors in Research - A resume or CV - Two pages describing your progress in the scholarly project - A list of four HSDM faculty who may be invited to serve as an examiner **Please note:** - The Committee will provide the students applying in their third year with a formal letter stating that they will be considered in their 4th year to receive a DMD degree with Honor in Research. - The Research project proposed for Honors in Research in year 3 cannot be changed. - Being considered for Honors in Research in the third year does not guarantee that students will graduate with Honors in Research. ##### Submission of Honors Thesis Submit your honor thesis as a PDF to the Office of Research at . **Your thesis should be not more than 10 pages long excluding references (single space, 11 or 12 font size) and should be organized as follow:** **ABSTRACT:** In 500 words or less, summarize your project. **INTRODUCTION:** Significance, Hypothesis, and Background. This section should review the pertinent literature and outline the major scope of the research. Reference should be made to previous relevant studies in order to explain what has been done as well as to explain the purpose of this research. This section should include a succinct articulation of the hypothesis tested. **APPROACH:** Experimental Design, Expected Outcomes, and Interpretation. Describe clearly and carefully the procedures and materials used; a reader should be able to repeat your exact methodology. This section should also include statistical methods. **RESULTS AND DISCUSSION:** Report the results in a well-organized fashion tables and Figures. Table and Figures need to have a legend. **CONCLUSION AND FUTURE DIRECTION:** The data should be explained and interpreted with reference to the previous literature. The significance of the results needs to be included. This is the section in which to emphasize subjective comment. In a thesis, the scope of the discussion extends beyond that of a journal article. For example, you may discuss why your first experiments failed, or how you arrived at the design for a particular protocol, or what you would do next if you were continuing the study. **REFERENCES:** References must be numbered consecutively as they are cited. ##### Honors Thesis Defense Honors Thesis defense should last approximately 60 minutes. - Thesis defense with examiners and DMD Honors in Research Committee\* - **Presentation:** You will begin the exam by presenting a 30-minute overview of your research as a power point presentation - **Questions and discussion** (30 minutes): The examiners will ask questions that may cover thesis content, the general thesis research field, or methods, including statistical analysis, instrumentation, and materials. You should be able think on your feet, acknowledge the limitations of your work, and relate it to the larger research field. - DMD Honors in Research Committee deliberations: The examiners will discuss your thesis and examination. Decisions regarding Honors are made after all the Honors theses have been presented. - Successful candidates will be notified in May prior to graduation and will receive the DMD Degree with Honors in Research. \**Thesis Defense Committee: Two experts in the student's research field who are assistant professors or above and 2 members of the DMD Honors in Research Committee. A representative of your academic society and your mentor may also be present.* ### Additional research information and resources expand\_more #### Academic, professional, and scientific content ##### Preparation of papers and other work All homework assignments, projects, lab reports, papers and examinations submitted for a course are expected to be the student's own work. Students should always take great care to distinguish their own ideas and knowledge from information derived from other sources. The term "sources" includes not only published or electronic primary and secondary material, but also information and opinions gained directly from other people. It is each student's responsibility to understand the expectations of academic integrity, proper forms of citation, and submission of one’s own work. In addition, collaboration in the completion of assignments is prohibited unless explicitly permitted by the instructor, in which case it must be acknowledged. ##### Authorship guidelines Authorship is an explicit way of assigning responsibility and giving credit for intellectual work. The two are linked. Authorship practices should be judged by how honestly they reflect actual contributions to the final product. Authorship is important to the reputation, academic promotion, and grant support of the individuals involved, as well as to the strength and reputation of their institution. The Faculty Council of Harvard Medical School has endorsed the following statement. Although authorship practices differ from one setting to another, and individual situations often require judgment, variation in practices should be within these basic guidelines. - Everyone who is listed as an author should have made a substantial, direct, intellectual contribution to the work. For example (in the case of a research report), they should have contributed to the conception, design, analysis and/or interpretation of data. Honorary or guest authorship is not acceptable. Acquisition of funding and provision of technical services, patients, or materials, while they may be essential to the work, are not in themselves sufficient contributions to justify authorship. - Everyone who has made substantial intellectual contributions to the work should be an author. Everyone who has made other substantial contributions should be acknowledged. - When research is done by teams whose members are highly specialized, individual's contributions and responsibility may be limited to specific aspects of the work. - All authors should participate in writing the manuscript by reviewing drafts and approving the final version. - One author should take primary responsibility for the work as a whole even if he or she does not have an in-depth understanding of every part of the work. #### Research resources ##### Core research facilities The [Harvard Catalyst](https://catalyst.harvard.edu/) core facilities database is powered by the eagle-i network and is searchable by category, institution, or keyword . Please contact the [director of Core Labs](/node/702776) at HSDM, if you are interested in learning more about our facilities or have questions regarding facilities, equipment, or training. It is important to note that you must be trained to use equipment and access laboratories at HSDM. ##### Submitting a grant application If you do plan on submitting a grant application, please work with the Office of Administration and Finance. They must be notified prior to the submission deadline. All grant applications must be approved through the Office of Administration and Finance as well as your Research Mentor prior to submission. This pertains to all funding (including but not limited to government awards, foundation awards, dental society awards) even if they do not require institutional approval. If you have any questions about this policy, please speak with the [associate director of grants administration](/people/meghan-odonnell "Meghan O'Donnell"). ##### Poster printing The Office of Research funds printing of one standard poster printed on paper, up to $100, per student per academic year. Students are responsible for any extra features such as fabric printing, expedited service, or shipping. **Instructions:** [https://www.phdposters.com/&nbsp](https://www.phdposters.com/ ); 1. Click on the orange “Start your order now” button. 2. Find the orange “Mail Order” button - click on the link below it in small purple print that says “Or use a PhD Posters group account”. 3. Complete the form with your contact information and the following login information: Account ID: HSDM Password: HSDMResearch 4. Pick up your order when ready at [The Longwood Collective at 375 Longwood Avenue, Boston, MA 02215](https://maps.app.goo.gl/xhdYFzkc5Ay8HrHr8) ##### Travel Reimbursement for Annual Conferences The Office of Research will reimburse up to $500 per student per fiscal year (July 1–June 30) in conference travel costs for research presentatons. Reimbursable charges include accommodations, transportation, and conference registration fees. This reimbursement is awarded up return of your attendance at any conference. **Instructions** Complete **BEFORE** conference travel. 1. Initiate reimbursement request by emailing the Office of Research ([HSDMResearch@hsdm.harvard.edu](mailto:HSDMResearch@hsdm.harvard.edu%22%20%5Ct%20%22_blank)) with proof of your presentation and to obtain a copy of the [Harvard University Nonemployee Reimbursement Form](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf "Nonemployee Reimbursement Form") 1. Proof of presentation should be a copy/screenshot of the conference’s notification of abstract acceptance listing abstract title, presenter, and authors’ names 2. If not already in the system, the Office of Research will invite you to register in Harvard’s financial processing platform, Buy-to-Pay. Registration instructions will be shared at the time of request Complete **AFTER** conference: 1. Fill out the reimbursee information section on the [Nonemployee Reimbursement Form ](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf "Nonemployee Reimbursement Form") 1. General Description: Enter a brief description of the expenses, particularly conference name, location, duration, presentation title, and any other pertinent details 2. Physically or electronically sign the form 2. List expenses by category, making sure **not to exceed $500**, even if your receipts are more than that 3. Scan all corresponding receipts into a single .PDF file 4. Email reimbursement rorm and receipts to [HSDMResearch@hsdm.harvard.edu ](mailto:HSDMResearch@hsdm.harvard.edu%22%20%5Ct%20%22_blank) 5. Office of Research will notify you when the reimbursement is submitted ### Contact us with questions expand\_more If you have any remaining questions, please feel free to reach out to us individually or by contacting the general Office of Research email: [HSDMresearch@hsdm.harvard.edu](mailto:hsdmresearch@hsdm.harvard.edu). We are grateful to have you as part of our HSDM community! ### Forms expand\_more [### Nonemployee Reimbursement Form ](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf)This form should only be used for nonemployee reimbursements (honoraria, prizes, awards or other types of income cannot be included on this form). description ## MMSc program The **MMSc research guidebook** is your comprehensive resource for navigating the research requirements and opportunities at HSDM. It provides detailed guidance on research timelines, coursework, events, mentor selection, thesis advising, and key milestones. Designed to support your journey as a clinician-scholar, this guide equips you with the tools and knowledge needed to excel in your research endeavors and make meaningful contributions to the field of dentistry. ### MMSc research guidebook expand\_more ## Table of contents *Guidebook updated 7/2025* ### Research requirements expand\_more #### Components of research requirements - Research Coursework - Fundamentals of Research (Course No. IDP 602) - Attend (all years) and Present (Y4) at AGE Seminar Series (Course No. IDP 600-900) - Research Events - Attend Faculty Research Day (Y1) - Attend Office of Research Seminar Series (all years) - Attend (all years) and Present (Y4) at Student Research Day - Oral Qualifying Exam (Coordinated by Registrar’s Office) - Complete a Research Thesis - Select Research Advisor - Design Project - Yearly Progress Survey - Select Thesis Advisory Committee - Yearly Thesis Advisory Committee Meetings - Conduct Research and Write Thesis - Select Thesis Defense Committee - Thesis Defense - Submit Thesis Electronically to Harvard Countway Library **Late/missing submissions will result in monitored academic status (MAS) for one calendar year. Repeated occurrences of late research progress form submission may result in academic probation.** Please refer to “Submission instructions” section for instructions on form submission. ### Research timetables expand\_more ### MMSc research timetable Sort Year 1 Year 2 Year 3 Pass Fundamentals of Research —fall — — Attend Faculty Research Day—fall — — Select research advisor and design project—fall deadline — — Select thesis advisory committee—spring deadline — Select thesis defense committee—March 1 deadline Meeting #1 with thesis advisory committee—spring deadline Meeting #2 with thesis advisory committee — fall deadline Meeting #3 with thesis advisory committee (meeting #3) —fall deadline Attend AGE Seminar Series—spring Attend AGE Seminar Series—spring Present at AGE Seminar Series—spring Attend Student Research Day—April Attend Student Research Day—April Present at Student Research Day—April — — Defend thesis and submit to Harvard Countway Library—April 15 deadline ### MMSc Oral Medicine program research timetable Sort Year 1 Year 2 Year 3 Year 4 Pass Fundamentals of Research —fall Select thesis advisory committee—fall deadline — Select thesis defense committee—March 1 deadline Attend Faculty Research Day—fall Meeting #1 with thesis advisory committee—spring deadline Meeting #2 with thesis advisory committee—fall deadline Meeting #3 with thesis advisory committee—fall deadline Select research mentor and design project—fall deadline Attend AGE Seminar Series—spring Attend AGE Seminar Series—spring Present at AGE Seminar Series—spring Attend Student Research Day—April Attend Student Research Day—April Attend Student Research Day—April Present at Student Research Day—April Attend AGE Seminar Series—spring — — Defend thesis and submit to Harvard Countway Library—April 15 deadline ### Required research coursework expand\_more ### Fundamentals of research - **Course instructor:** Dr. Christine Riedy, Office of Research (TA) - **Cadence:** Fall of Year 1 - **Course evaluation:** Students will be required to complete writing and group assignments, lesson quizzes, and prepare a presentation. Attendance is mandatory. - **Course overview:** This course provides students with the fundamentals of research essentials necessary to perform rigorous research at HSDM. It will also provide students with the necessary tools for developing a testable scientific hypothesis, the design and critique of a scientific experiment, as well as how to structure and write a scientific paper. The course will also teach students proper oral scientific presentation and communication. Course lectures will cover the following content: - Philosophy of Science - Ethics – scientific conduct of research, reliable presentation of results, IACUC/IRB - Literature search tools and EndNote overview - Methods- Laboratory research methods - Methods- Clinical trials; Epidemiologic and health services study designs - Faculty Panel – Basic Science - Faculty Panel – Clinical Science - Epidemiologic and Health Services Science - Principles of Scientific Writing and Data Visualization; Writing an Abstract, Results, and Discussion - Hypothesis Development - Articles critique discussion - Final presentations ### AGE seminar series - **Course instructors:**[ Dr. Roland Baron](/people/roland-baron "Roland Baron") and [Dr. Ogwo Chukwuebuka](/people/chukwuebuka-ogwo "Chukwuebuka Ogwo"); Office of Research (TA) - **Cadence**: Spring Semester (all years); presentation in graduation year - **Course evaluation:** Graduating students must present their research. Attendance is mandatory for all AGE students, regardless of if you are presenting or not. - **Course overview:** The AGE Seminar Series is held in the Spring semester each year, presenting the opportunity to learn about other AGE students’ research and practice oral presentation skills. Oral presentations must include: - Background - Methods - Results - Conclusion ### Required research events expand\_more ### Faculty Research Day **Event contact:** Office of Research **Cadence:** Faculty Research Day will be held each year in the beginning of September. **Evaluation:** First-year MMSc students must attend Faculty Research Day. Attendance will be taken at the event. **Event overview:** Research faculty from HSDM, HMS, and hospital affiliates will present their ongoing research projects. Attending the Faculty Research Day in Year 1 represents a great opportunity to learn about available projects and to meet research faculty. ### Office of Research seminar series **Event contact:** Office of Research **Cadence:** Faculty Research Day will be held each year in the beginning of September. **Evaluation:** DMSc students in their research year *must attend all seminar sessions* (100%). DMSc in Oral Biology Research must attend all Seminar session throughout their program (100%). All other AGE students *must attend a minimum of 50%* of the seminar sessions. **Event overview:** These are monthly invited talks by faculty from external institutions on their ongoing research. Speakers are experts in their field of research, nominated by HSDM faculty. ### HSDM Student Research Day **Event contact:** Office of Research **Cadence:** Student Research Day will be held each year in the beginning of April. **Evaluation:** Attendance for all students will be collected at the event. **Event overview:** The primary focus of this all-day event is for graduating DMD, MMSc, and DMSc students to showcase their research to faculty and fellow students. **Presente instructions:** - **Abstract submission –** Deadline March 1st of Graduation Year. Presenters must submit an abstract of their research (500 words maximum unstructured, single-spaced paragraph for inclusion in an abstract booklet) and written permission to present from their Research Advisor. Submissions will be made via Canvas. - **Poster presentation -** All graduating students are required to present a poster. Further poster guidelines and templates will be circulated via Canvas leading up to the event. - **Poster judging -** The Office of Research awards “best poster” certificates for each student group, judged by HSDM faculty and postdoctoral research fellows, using the following criteria: - Student familiarity with topic, oral presentation skill, and level of engagement with project - Significance and innovation of project - Strength of methodological approach ### Select a research advisor and design a project expand\_more ### Select research advisor #### Deadline Fall Year 1 - **Form:** [Research Advising Agreement Form](/sites/g/files/omnuum6001/files/2025-07/HSDM%20Research%20Advising%20Agreement%20Form.pdf "HSDM Research Advising Agreement") - **Overview:** The importance of advisor and project selection should not be overlooked – they are crucial to the quality of your experience and the successful completion of your requirements. The Research Advisor will guide students in all aspects of development of the thesis topic, as well as with the preparation and presentation for thesis advisory committee meetings. Be sure to critically assess the research environment offered by the advisor. - **Finding an advisor:** Attending the Faculty Research Day in Year 1 represents a great opportunity to learn about available projects and to meet research faculty. The most comprehensive database of faculty research is on the [Harvard Catalyst website](http://connects.catalyst.harvard.edu/Profiles/SearchProfiles.aspx). Please contact the Office of Research and/or Director for Student Research, Dr. Gori ([francesca\_gori@hsdm.harvard.edu](mailto:francesca_gori@hsdm.harvard.edu)), for assistance identifying an advisor. ### Design project #### Deadline Fall Year 1 - **Forms:** None - **Overview:** It is essential that the specific aims of the project be clearly delineated and feasible within the available timeframe. Students should expect to devote a considerable amount of time to this step. - **Obtain ethics approval for study from IRB/IACUC:** HSDM students are subject to the same policies, guidelines, and regulations as the Faculty of Medicine. It is therefore necessary for student research projects to be reviewed by the Office of Research Subject Protection. The Committee on Human Studies has an Internal Review Board that reviews all human subject-related research projects. The Standing Committee on Animals has an Institutional Animal Care and Use Committee that reviews all animal subject-related research projects. Please note that HSDM’s policy is that students should not submit their own application; student research must be approved with the Research Advisor listed as Principal Investigator. Information on HMS/HSDM IRB and IACUC requirements and all relevant documents can be found on the website of the [HMS Office for Research Compliance](https://ari.hms.harvard.edu/research-compliance). If you have a question about whether your research needs an IRB review, contact them at . Complete research training: Students are required to obtain all appropriate HMS/HSDM institutional and site approvals (domestic or international) before commencing research activities. Coordinate with your Research Advisor to complete all trainings prior to beginning study activities. ### Thesis advising expand\_more ### Select thesis advisory committee #### Deadline Spring Year 1 **Forms:** Thesis Advisory Committee Approval & Responsibility Forms **Overview:** The Thesis Advisory Committee (TAC) advises and counsels students on their projects. Establishing your committee and holding regular meetings with them is a critical piece of your research progress. They will provide you with feedback and guidance that will help shape your final project. Please note that the research advisor must attend all meetings; although they are non-voting members of the Committee and do not serve as an official reader, the research advisor should participate in the discussion. **Committee Requirements:** The membership of the Thesis Advisory Committee must be approved by your Program Director and the Director for Student Research before the first meeting is convened. The MMSc TAC is comprised of a *minimum of two faculty members* with the following requirements: - Committed to attend all meetings (once per year through graduation) - Well-acquainted with the area of research - Full-time HSDM faculty appointment - At least one committee member must have an academic appointment of assistant professor or above Special approval, on a case-by-case basis, may be obtained for the following modifications to the TAC member requirements. Please indicate on your Thesis Advisory Committee Approval Form your justification for including faculty that fall outside of regular requirements. You may be asked to obtain CVs for individuals who are not affiliated with Harvard University. If a committee member is not located in the Boston area, please additionally inform us of your plan to communicate and collaborate with that member. - Up to one committee member may a primary faculty appointment at an academic institution outside of HSDM - Up to one committee member may have a part-time HSDM faculty appointment ### Thesis advisory committee meetings **The thesis advisory committee must be approved by the office of research prior to any thesis meetings. Failure to obtain approval may result in void meetings that must be repeated with an approved committee.** #### Meeting #1 *(previously referred to as the thesis approval meeting)* ##### Deadline: Spring Year 1 **Forms:** Thesis Advisory Committee Meeting Form (1) **Attendees:** Student, Thesis Advisory Committee, Research Advisor (non-voting member of committee) **Meeting Preparation:** Students must submit a written proposal to all members of the committee 7-10 days in advance of their scheduled meeting. Meeting Duration: Two hours Overview: At this meeting, students present their proposal for evaluation and approval by the TAC. The proposal should include: - Abstract - Background - Specific Aims - Methods - Preliminary results *(can be also included if available but are not required)* The research proposal must contain sufficient detail to permit the advisory committee to provide detailed guidance in shaping the conceptualization and methodology of the plan. However, a fully formed research proposal is not required. Do not postpone this meeting for the sake of perfecting your plan. Students must present their research plan during the meeting. The committee must unanimously approve the dissertation topic and research plan before students move forward with the research. Comments and changes suggested by the committee need to be addressed and presented in the following meetings. The research advisor will be non-voting member of the Committee and will not serve as an official reader but can and should participate in the discussion to offer clarification and suggestions to the TAC. #### Meeting #2 ##### Deadline: Fall Year 2 **Forms:** Thesis Advisory Committee Meeting Form (2) **Attendees:** Student, Thesis Advisory Committee, Research Advisor (non-voting member) **Meeting preparation:** Students must submit a written report to all members of the committee 7-10 days in advance of their scheduled meeting. **Meeting duration:** Two hours Overview: At this meeting, students will update their Advisory Committee on research progress. They will provide an updated proposal describing the research topic, experimental plan, and preliminary results for evaluation and approval by the committee. Any changes or suggestions made by the Advisory Committee in Meeting 1 should be addressed either verbally or in the updated proposal. The report should include: - Thesis Advisory Committee Meeting Form from previous meeting (available for download from Canvas) - Summary (1 page describing the comments and changes suggested by the committee at the previous meeting and how these were addressed) - Abstract - Background - Specific Aims - Methods - Preliminary or Final Results The research advisor will be non-voting member of the Committee and will not serve as an official reader but can and should participate in the discussion to offer clarification and suggestions to the TAC. #### Meeting #3 #### Deadline Fall Year 3 **Forms:** Thesis Advisory Committee Meeting Form (3) **Attendees:** Student, Thesis Advisory Committee, Research Advisor (non-voting member) **Meeting Preparation:** Students must submit a written report to all members of the committee 7-10 days in advance of their scheduled meeting. Meeting **Duration:** Two hours **Overview:** At this meeting, students must present the pen-ultimate version of their thesis for final comments and approval. The report should include: - Thesis Advisory Committee Meeting Form from previous meeting (available for download from Canvas) - Summary (1 page describing the comments and changes suggested by the committee at the previous meeting and how these were addressed) - Abstract - Background - Specific aims - Methods - Results - Discussion The research advisor will be non-voting member of the Committee and will not serve as an official reader but can and should participate in the discussion to offer clarification and suggestions to the TAC. #### Oral medicine program TAC meeting schedules ##### MMSc Oral Medicine Program (4 years) - **Meeting #1:** Deadline Spring Year 2 - **Meeting #2:** Deadline Fall Year 3 - **Meeting #3:** Deadline Fall Year 4 ### Thesis dissertation formatting expand\_more The student should work closely with the advisor during the writing phase of the thesis. There are no page requirements or limitations. The thesis should follow the formal thesis format with the following guidelines: **Title Page:** A Thesis Presented by \[Full Name, including Middle Name of Author with no Abbreviations\] to The Faculty of Medicine In partial fulfillment of the requirements for the degree of Master of Medical Sciences Research Advisor: \[Name\], \[Title\], \[Institutional affiliation\] Harvard School of Dental Medicine Boston, Massachusetts \[Month and Year of Submission\] **Abstract:** 500 words or less summarizing the project. **Introduction:** This section should review the pertinent literature, (including preliminary data if possible), and outline the major purpose of the research. Reference should be made to previous relevant studies in order to explain what has been done as well as to explain the purpose of this research. This section should include a succinct articulation of the hypothesis tested. Please include the following subsections: - Significance - Background - Hypothesis **Approach:** Describe clearly and carefully the procedures and materials used; a reader should be able to repeat your exact methodology. This section should include the overall research design and statistical methods. Please include the following subsections: - Experimental Design - Statistical Analyses **Results:** Report the results in a well-organized fashion with minimal subjective comment or reference to the literature. This section serves mainly to introduce tables and figures and to call attention to their significant parts. **Discussion and future direction:** The data should be explained and interpreted with reference to the previous literature. The significance of the results may also be included. This is the section in which to emphasize subjective comment. In a thesis, the scope of the discussion extends beyond that of a journal article. For example, you may discuss why your first experiments failed, or how you arrived at the design for a particular protocol, or what you would do next if you were continuing the study. **References:** References must be double-spaced and numbered consecutively as they are cited. References first cited in a table or figure legend should be numbered so that they will be in sequence with references cited in the text at the point where the table or figure is first mentioned. ### Thesis defense expand\_more ### Select thesis defense committee #### Deadline March 1 of Graduation Year **Forms:** Thesis Defense Committee Approval **Overview:** When students have completed their research, the Thesis Defense Committee will be formed. The Defense Committee should be similar in composition to the Thesis Advisory Committee; however, the membership of the Defense Committee must be different from that of the Advisory Committee. There may be carry over from the Thesis Advisory Committee to the Thesis Defense Committee however there must be one new reader. In addition, the student’s Program Director and Research Advisor cannot serve as official members of the Defense Committee **Committee Requirements:** The membership of the Thesis Defense Committee must be approved by your Program Director and the Director for Student Research before the thesis defense. The MMSc Thesis Defense Committee is comprised of a minimum of two faculty members with the following requirements: - Well-acquainted with the area of research - Able to attend the Thesis Defense in person - Full-time HSDM faculty appointment - Only one committee member may have served on the Thesis Advisory Committee - At least one committee member must have an academic appointment of Assistant Professor or above - Are not the student’s Program Director or Research Advisor Special approval, on a case-by-case basis, may be obtained for the following modifications to the Thesis Defense Committee member requirements. Please indicate on your Thesis Defense Committee Approval Form your justification for including faculty that fall outside of regular requirements. You may be asked to obtain CVs for individuals who are not affiliated with Harvard University. - Up to one committee member may a primary faculty appointment at an academic institution outside of HSDM. - Up to one committee member may have a part-time HSDM faculty appointment #### Thesis defense **The thesis defense committee must be approved by the office of research prior to the thesis defense. Failure to obtain approval may result in a void defense that must be repeated with an approved committee.** - **Deadlines:** Scheduled by March 1 of Graduation Year; Defense by April 15 of Graduation Year Forms: Thesis Defense Form - **Attendees:** Student, Thesis Defense Committee, Research Advisor (non-voting member) - **Meeting preparation:** Students must submit their thesis to all members of the committee 2 weeks in advance of their scheduled meeting. - **Meeting duration:** Two hours Meeting Overview: The thesis defense will begin with a presentation of the thesis. The presentation should include the following sections: - Introduction (including Significance, Background, and Hypothesis) - Approach (including Experimental Design and Statistical Analyses) - Results - Discussion and Future Directions - Acknowledgements The candidate will then defend their thesis. At the conclusion of the defense, the candidate will be excused from the room while the Committee votes on the acceptability of the thesis. **Requested changes:** If the Thesis Defense Committee recommends specific changes in the written document, these changes must be incorporated into a revised version of the thesis, which is then circulated among Committee members for final approval. #### Thesis submission **Deadline:** The approved thesis must be [submitted to the Harvard Countway Library](https://countway.harvard.edu/etds) by April 30th. **Instructions:** Submissions are made to the [Countway Library via ProQuest](https://countway.harvard.edu/etds). When you upload your thesis, ProQuest will ask you if you want to register your copyright for $95; it is not recommended that you pay this fee as you already hold the copyright. Printing: If you would like a printed copy of your thesis, it can be ordered through the ProQuest system at the time of submission. **Printing:** If you would like a printed copy of your thesis, it can be ordered through the ProQuest system at the time of submission. ### Research progress form submission instruction expand\_more ### Research hub To simplify the research submission process, the Office of Research has created a system where AGE students will submit **all** their research requirements via a Canvas course named the “Research Hub”. The Research Hub also contains helpful research resources for you to access at any time. You can find the following (plus more!) on this Canvas site: - Links to Guidebooks - Research Requirement Overview Charts - Dates for Upcoming Research Events - Printing & Travel Reimbursement Instructions - Form Submission Instructions - Research Hub Instructions **The Research Hub is a vital tool for your success. Please review the Research Hub closely to understand how to submit research requirements and how to access the many resources.** ### Submission instructions Research progress forms must be submitted by the deadline indicated in the Research Hub. Each student is assigned to a module on Canvas that corresponds to their specific program/graduation year. In this module, there are assignments for every remaining thesis requirement for the cohort. Students will submit all thesis forms/documents by accessing these assignments and uploading PDFs of their forms. Late submissions will result in monitored academic status (MAS) for one calendar year. Repeated occurrences of late research progress form submission may result in academic probation. **Instructions:** 1. Open your [Harvard University Canvas account](https://canvas.harvard.edu/). 2. Navigate to the HSDM AGE Research Hub course. 3. On the course homepage, navigate to your Program and Graduation Year cohort. 4. Click on your cohort module to review all assignments + deadlines. 5. Submit completed forms via these assignments. *Canvas invitations to the Research Hub have already been sent. If you have not received this invitation, contact* [*hsdmresearch@hsdm.harvard.edu*](mailto:hsdmresearch@hsdm.harvard.edu)*.* #### Obtaining electronic signatures Digital signatures are accepted for all research progress forms (excluding the Thesis Defense Form). Access to this feature can be obtained by applying for Adobe Pro through your Harvard ID. [Click this link](https://huit.harvard.edu/adobe-acrobat-sign) to request access. Once you have access, you can share your documents with the necessary parties who can easily add signatures. [Click this link](https://helpx.adobe.com/acrobat/using/fill-and-sign.html) for instructions on using this program. ### Additional research information and resources expand\_more ### Research hub To simplify the research submission process, the Office of Research has created a system where AGE students will submit **all** their research forms via a Canvas course named the “Research Hub”. The Research Hub also contains helpful research resources for you to access at any time. You can find the following on this Canvas site: - Links to Guidebooks - Research Requirement Overview Charts - Dates for Upcoming Research Events - Printing & Travel Reimbursement Instructions - Form Submission Instructions - Research Hub Instructions **The Research Hub is a vital tool for your success. Please review the Research Hub closely to understand how to submit research requirements and how to access the many resources.** Canvas invitations to the Research Hub have already been sent. If you have not received this invitation, contact . ### Academic, professional and scientific conduct #### Preparation of papers and other work All homework assignments, projects, lab reports, papers and examinations submitted for a course are expected to be the student's own work. Students should always take great care to distinguish their own ideas and knowledge from information derived from other sources. The term "sources" includes not only published or electronic primary and secondary material, but also information and opinions gained directly from other people. It is each student's responsibility to understand the expectations of academic integrity, proper forms of citation, and submission of one’s own work. In addition, collaboration in the completion of assignments is prohibited unless explicitly permitted by the instructor, in which case it must be acknowledged. #### Authorship guidelines Authorship is an explicit way of assigning responsibility and giving credit for intellectual work. Below are the authorship guidelines: - Everyone who is listed as an author should have made a substantial, direct, intellectual contribution to the work. For example (in the case of a research report) they should have contributed to the conception, design, analysis and/or interpretation of data. Honorary or guest authorship is not acceptable. Acquisition of funding and provision of technical services, patients, or materials, while they may be essential to the work, are not in themselves sufficient contributions to justify authorship. - Everyone who has made substantial intellectual contributions to the work should be an author. - Everyone who has made other substantial contributions should be acknowledged. - When research is done by teams whose members are highly specialized, individual's contributions and responsibility may be limited to specific aspects of the work. - All authors should participate in writing the manuscript by reviewing drafts and approving the final version. - One author should take primary responsibility for the work as a whole even if he or she does not have an in-depth understanding of every part of the work. ### Research resources #### Core research facilities The Harvard Catalyst core facilities database is powered by the eagle-i network and is searchable by category, institution, or keyword [https://cores.catalyst.harvard.edu](https://cores.catalyst.harvard.edu./). Please contact the Director of Core Labs at HSDM if you are interested in learning more about our facilities or have questions regarding facilities, equipment, or training. It is important to note that you must be trained to use equipment and access laboratories at HSDM. #### Submitting a grant application If you do plan on submitting a grant application, please work with the Office of Administration and Finance. They must be notified prior to the submission deadline. All grant applications must be approved through the Office of Administration and Finance as well as your Research Advisor prior to submission. This pertains to all funding (including but not limited to government awards, foundation awards, dental society awards) even if they do not require institutional approval. If you have any questions about this policy, please speak with the Associate Director of Grants Administration. #### Poster printing The Office of Research funds printing of one standard poster printed on paper, up to $100, per student per academic year. Students are responsible for any extra features such as fabric printing, expedited service, or shipping. **Instructions:** [https://www.phdposters.com/ ](https://www.phdposters.com/) 1. Click on the orange “Start your order now” button. 2. Find the orange “Mail Order” button - click on the link below it in small purple print that says “Or use a PhD Posters group account”. 3. Complete the form with your contact information and the following login information: Account ID: HSDM Password: HSDMResearch 4. Pick up your order when ready at The Longwood Collective at 375 Longwood Avenue, Boston, MA 02215 #### Travel reimbursement for annual conferences The Office of Research will reimburse up to $500 per student per fiscal year (July 1-June 30) in conference travel costs for research presentations. Reimbursable charges include accommodations, transportation, and conference registration fees. This reimbursement is awarded upon return of your attendance at any conference. **Requirements** To receive the reimbursement, you must be the sole presenter of your research at the conference. Only one reimbursement will be issued per project presentation. **Instructions:** Complete **BEFORE** conference: 1. Initiate reimbursement request by emailing the Office of Research at ([HSDMResearch@hsdm.harvard.edu)](mailto:HSDMResearch@hsdm.harvard.edu) with proof of your presentation and to obtain a copy of the [Harvard University Nonemployee Reimbursement form](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf "Nonemployee Reimbursement Form"). 2. Proof of presentation should be a copy/screenshoot of the conference's notification of abstract acceptance listing abstract title, presenter, and authors' names. 3. If not already in the system, the Office of Research will invite you to register in Harvard's financial processing platform, Buy-to-Pay. Registration instructions will be shared at the time of request. Complete **AFTER** conference: 1. Fill out the [reimbursement form](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf "Nonemployee Reimbursement Form") to be entered into the Harvard University reimbursement system (Buy2Pay). a. General Description: Enter a brief description of the expenses, particularly conference name, location, duration, presentation title, and any other pertinent details b. Physically or electronically sign the form. c. List expenses by category, making sure not to exceed $500. 2. Scan all corresponding receipts into a single .PDF file. 3. Email the reimbursement form and receipts to [HSDMResearch@hsdm.harvard.edu ](mailto:HSDMResearch@hsdm.harvard.edu) 4. Office of Research will notify you when the reimbursement is submitted. ### Contact us with questions expand\_more If you have any remaining questions, please feel free to reach out to us individually or by contacting the general Office of Research email: [HSDMresearch@hsdm.harvard.edu](mailto:hsdmresearch@hsdm.harvard.edu). We are grateful to have you as part of our HSDM community! ### Forms expand\_more [### HSDM Research Advising Agreement ](/sites/g/files/omnuum6001/files/2025-07/HSDM%20Research%20Advising%20Agreement%20Form.pdf)Use this form to confirm faculty advisor details, prior experience, and commitment to research project. description [### MMSc Thesis Advisory Committee Approval Form ](/sites/g/files/omnuum6001/files/2025-08/MMSc_ThesisAdvisoryCommitteeApproval.pdf)Use this form to establish your MMSc Thesis Advisory Committee before the first meeting. Submit the approved form with signatures to the Canvas Research Hub. description [### MMSc Thesis Advisory Committee Meeting Form ](/sites/g/files/omnuum6001/files/2025-08/MMSc_ThesisMeetings.pdf)Use this form to document each MMSc Thesis Advisory Committee meeting. Submit with committee signatures and proposal status to the Canvas Research Hub. description [### MMSc Thesis Defense Committee Approval Form ](/sites/g/files/omnuum6001/files/2025-08/MMSc_ThesisDefenseCommitteeApproval.pdf)Use this form to establish your MMSc Thesis Defense Committee before the defense. Submit with required approvals and upload the completed form to the Canvas Research Hub. description [### MMSc Thesis Defense Form ](/sites/g/files/omnuum6001/files/2025-08/MMSc_ThesisDefense_0.pdf)This form confirms successful completion of the MMSc thesis defense. Defense Committee members sign to approve the final thesis for degree requirements at HSDM. description [### Nonemployee Reimbursement Form ](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf)This form should only be used for nonemployee reimbursements (honoraria, prizes, awards or other types of income cannot be included on this form). description ## DMSc program **The DMSc research guidebook** serves as a vital resource for HSDM Doctor of Medical Sciences (DMSc) students. It outlines the research timelines, coursework, events, and thesis requirements essential for your academic success. Whether you're navigating qualifying examinations, selecting a mentor, or preparing your dissertation, this guide provides the structure and support you need to achieve excellence in your research and make impactful contributions to the field of oral health and medicine. ### DMSc research guidebook expand\_more ## Table of contents *Guidebook updated 7/2025* ### Research requirements expand\_more ### Components of research requirements - Research coursework - Fundamentals of Research (Course No. IDP 602) - Attend (all years) and present (Y4) at AGE Seminar Series (Course No. IDP 600-900) - Research events - Attend Faculty Research Day (Y1) - Attend Office of Research Seminar Series (all years) - Attend (all years) and present (Y4) at Student Research Day - Oral qualifying exam (coordinated by [Registrar’s Office](/registrar "Registrar Services")) - Complete a research thesis - Select research advisor - Design project - Yearly progress survey - Select thesis advisory committee - Yearly thesis advisory committee meetings - Conduct research and write thesis - Select thesis defense committee - Thesis defense - Submit thesis electronically to Harvard Countway Library **Late/missing submissions will result in monitored academic status (MAS) for one calendar year. Repeated occurrences of late research progress form submission may result in academic probation.** Please refer to section **“Submission Instructions”** for instructions on form submission. ### DMSc research timetable Sort Year 1 Year 2 Year 3 Year 4 Pass Fundamentals of Research—fall Select thesis advisory committee—fall deadline — Meet with Thesis Advisory Committee (Meeting #3) fall deadline Attend Faculty Research Day—fall Meeting #1 with thesis advisory committee—spring deadline Meet with Thesis Advisory Committee (Meeting #2) fall deadline Select Thesis Defense Committee; March 1 deadline Select research mentor and design project—fall deadline Attend AGE Seminar Series—spring Attend AGE Seminar Series—spring Present at AGE Seminar Series—spring Attend Student Research Day—April Attend Student Research Day—April Attend Student Research Day—April Present at Student Research Day—April Attend AGE Seminar Series—spring Defend thesis and submit to Harvard Countway Library—April 15 deadline ### DMSc Oral Medicine Program research timetable Sort Year 1 Year 2 Year 3 Year 4 Year 5 Pass Fundamentals of Research —fall Select thesis advisory committee—fall deadline — — Select thesis defense committee—March 1 deadline Attend Faculty Research Day—fall Meeting #1 with thesis advisory committee—spring deadline Meeting #2 with thesis advisory committee—fall deadline Meeting #3 with thesis advisory committee—fall deadline Meeting #4 with thesis advisory committee—fall deadline Select reseach mentor and design project—fall deadline Attend AGE Seminar Series—spring Attend AGE Seminar Series—spring Attend AGE Seminar Series—spring Present at AGE Seminar Series—spring Attend Student Research Day—April Attend Student Research Day—April Attend Student Research Day—April Attend Student Research Day—April Present at Student Research Day—April Attend AGE Seminar Series—spring — — — Defend thesis and submit to Harvard Countway Library—April 15 deadline ### DMSc Oral Biology Program research timetable Sort Year 1 Year 2 Year 3 Pass Fundamentals of Research —fall Select thesis advisory committee—spring deadline Select thesis defense committee—March 1 deadline Attend Faculty Research Day—fall Meeting #1 with thesis advisory committee—spring deadline Meeting #2 with thesis advisory committee—fall deadline Select research mentor and design project—fall deadline Attend AGE Seminar Series—spring Present at AGE Seminar Series—spring deadline Attend Student Research Day—April Attend Student Research Day—April Present at Student Research Day—April Attend AGE Seminar Series—spring — Defend thesis and submit to Harvard Countway Library—April 15 deadline ### Required research coursework expand\_more ### Fundamentals of research **Course instructor:** Dr. Christine Riedy, Office of Research (TA) **Cadence:** Fall of Year 1 **Course evaluation:** Students will be required to complete writing and group assignments, lesson quizzes, and prepare a presentation. Attendance is mandatory. **Course overview:** This course provides students with the fundamentals of research essentials necessary to perform rigorous research at HSDM. It will also provide students with the necessary tools for developing a testable scientific hypothesis, the design and critique of a scientific experiment, as well as how to structure and write a scientific paper. The course will also teach students proper oral scientific presentation and communication. Course lectures will cover the following content: Philosophy of science - Ethics – scientific conduct of research, reliable presentation of results, IACUC/IRB - Literature search tools and EndNote overview - Methods- Laboratory research methods - Methods- Clinical trials; Epidemiologic and health services study designs - Faculty Panel – Basic Science - Faculty Panel – Clinical Science - Epidemiologic and Health Services Science - Principles of Scientific Writing and Data Visualization; Writing an Abstract, Results, and Discussion - Hypothesis Development - Articles critique discussion - Final presentations ### AGE Seminar Series **Course instructor:** [Dr. Roland Baron](/people/roland-baron "Roland Baron") and [Dr. Ogwo Chukwuebuka](/people/chukwuebuka-ogwo "Chukwuebuka Ogwo"), Office of Research (TA) **Cadence:** Spring semester (all years); presentation in graduation year **Course evaluation:** Graduating students must present their research. Attendance is mandatory for all AGE students, regardless of if you are presenting or not. **Course overview:** The AGE Seminar Series is held in the Spring semester each year, presenting the opportunity to learn about other AGE students’ research and practice oral presentation skills. Oral presentations must include: - Background - Methods - Results - Conclusion ### Required research events expand\_more ### Faculty Research Day **Event Contact:** Office of Research **Cadence:** Faculty Research Day will be held each year at the beginning of September. **Evaluation:** First-year DMSc students must attend Faculty Research Day. Attendance will be taken at the event. **Event Overview:** Research faculty from HSDM, HMS, and hospital affiliates will present their ongoing research projects. Attending Faculty Research Day in year 1 is a great opportunity to learn about available projects and meet research faculty. ### Office of Research Seminar Series **Event Contact:** Office of Research **Cadence:** The seminar series will be held in the REB auditorium two to three times a semester from 12 p.m. to 1 p.m. Look for announcements from the Office of Research for more information. **Evaluation:** DMSc students in their research year must attend all seminar sessions (100%). DMSc in oral biology research students must attend all seminar sessions throughout their program (100%). All other AGE students must attend a minimum of 50% of the seminar sessions. **Event Overview:** These monthly invited talks feature faculty from external institutions presenting their ongoing research. Speakers are experts in their fields, nominated by HSDM faculty. ### HSDM Student Research Day **Event Contact:** Office of Research **Cadence:** Student Research Day will be held each year at the beginning of April. **Evaluation:** Attendance for all students will be collected at the event. **Event Overview:** This all-day event focuses on graduating DMD, MMSc, and DMSc students showcasing their research to faculty and fellow students. **Presenter Instructions:** - **Abstract Submission:** Deadline is March 1 of the graduation year. Presenters must submit a 500-word maximum unstructured, single-spaced paragraph abstract for inclusion in the abstract booklet, along with written permission to present from their research advisor. Submissions will be made via Canvas. - **Poster Presentation:** All graduating students are required to present a poster. Further poster guidelines and templates will be shared via Canvas leading up to the event. - **Poster Judging:** The Office of Research awards “best poster” certificates for each student group. Posters are judged by HSDM faculty and postdoctoral research fellows based on: - Student familiarity with the topic, oral presentation skills, and engagement with the project - Significance and innovation of the project - Strength of the methodological approach ### Oral qualifying examination (OQE) expand\_more *The OQE is coordinated by the* [*Registrar’s Office*](/registrar "Registrar Services")*. While it is not overseen by the Office of Research, it is a crucial piece of your program requirements.* Following completion of the majority of the didactic requirements, approximately during the Spring semester of Year 2, DMSc candidates must satisfactorily complete an Oral Qualifying Examination. The examination committee members are selected by the student in consultation with their research advisor, the Office of Advanced Graduate Education, and the Program Director. The Committee consists of at least three examiners: two with expertise in different areas of Oral Biology, and a third with expertise in the student's area of research specialization. Please note, 2 of the 3 Committee members must be Associate Professors or Professors at Harvard University, or a Harvard-affiliated institution (such as Brigham and Women’s Hospital). The research advisor and program director can be present for the exam but are not voting members of the Committee. The oral qualifying exam should be approximately 1-2 hours in length. The subject matter varies depending upon the candidate’s coursework and area of interest but *should not be limited to the candidate’s area of research.* Candidates may be asked to provide an overview of their thesis project as part of the exam and should be prepared to present this information if prompted. The membership of the Oral Qualifying Committee must be approved by the Program Director and the Director of Advanced Graduate Education before a meeting is convened. Committee members *must be approved* before an exam is scheduled. Once the committee has been chosen and the exam scheduled, the Registrar must be notified in writing of the date, time, location, and names of the Committee members *at* *least one week prior to the exam*. Students who fail part or all of an oral qualifying exam must complete a make-up exam within 6 months of the original exam. Failure to do so will require that a student re-take the exam in its entirety with a new Oral Qualifying Exam Committee. The Registrar in the Office of Dental Education generates the Committee Approval form for the OQE. ### Select a research advisor and design a project expand\_more ### Select research advisor **Deadline:** Fall Year 1 **Form:** [Research Advising Agreement Form](/sites/g/files/omnuum6001/files/2025-07/HSDM%20Research%20Advising%20Agreement%20Form.pdf "HSDM Research Advising Agreement") **Overview:** The importance of advisor and project selection should not be overlooked—they are crucial to the quality of your experience and the successful completion of your requirements. The research advisor will guide students in all aspects of developing the thesis topic, as well as with the preparation and presentation for thesis advisory committee meetings. Be sure to critically assess the research environment offered by the advisor. **Finding an advisor:** Attending the Faculty Research Day in year 1 is a great opportunity to learn about available projects and meet research faculty. The most comprehensive database of faculty research is on the [Harvard Catalyst website](http://connects.catalyst.harvard.edu/Profiles/SearchProfiles.aspx). Please contact the Office of Research and/or the director for student research, Dr. Gori ([francesca\_gori@hsdm.harvard.edu](mailto:francesca_gori@hsdm.harvard.edu)), for assistance in identifying a advisor. ### Design project **Deadline:** Fall Year 1 **Forms:** None **Overview:** It is essential that the specific aims of the project be clearly defined and feasible within the available timeframe. Students should expect to devote considerable time to this step. **Obtain ethics approval for study from IRB/IACUC:** HSDM students are subject to the same policies, guidelines, and regulations as the Faculty of Medicine. Therefore, student research projects must be reviewed by the Office of Research Subject Protection. The Committee on Human Studies has an Internal Review Board (IRB) that reviews all human subject-related research projects. The Standing Committee on Animals has an Institutional Animal Care and Use Committee (IACUC) that reviews all animal subject-related research projects. **Please note that HSDM policy states students should not submit their own applications; student research must be approved with the research advisor listed as the principal investigator.** Information on HMS/HSDM IRB and IACUC requirements and all relevant documents can be found on the HMS [Office for Academic and Research Integrity](https://ari.hms.harvard.edu/). If you have questions about whether your research requires IRB review, contact . **Complete research training:** Students must obtain all appropriate HMS/HSDM institutional and site approvals (domestic or international) before starting research activities. Coordinate with your research advisor to complete all required trainings before beginning your study. ### Thesis advising expand\_more ### Review research hub This is where you submit your paperwork and have cohort-specific deadline. Read "research hub" section below for more details. #### Select thesis advisory committee **Deadline:** Fall Year 2 **Forms:** Thesis Advisory Committee Approval & Responsibility Forms **Overview:** The thesis advisory committee (TAC) advises and counsels students on their projects. Establishing your committee and holding regular meetings with them is a critical part of your research progress. They will provide feedback and guidance to help shape your final project. Please note that the research advisor must attend all meetings. Although they are non-voting members of the committee and do not serve as an official reader, the research mentor should participate in the discussion. **Committee Requirements:** The membership of the thesis advisory committee must be approved by your program director and the director for student research before the first meeting is convened. The DMSc TAC must include at least three faculty members who meet the following requirements: - Committed to attending all meetings (once per year through graduation) - Well-acquainted with the area of research - Full-time HSDM faculty appointment - At least two committee members must have an academic appointment of assistant professor or above Special approval, on a case-by-case basis, may be granted for the following modifications to the TAC member requirements. Please indicate your justification on the Thesis Advisory Committee Approval Form if including faculty who fall outside of regular requirements. You may be asked to provide CVs for individuals not affiliated with Harvard University. If a committee member is not located in the Boston area, please inform us of your plan to communicate and collaborate with that member. - Up to one committee member may have a primary faculty appointment at an academic institution outside of HSDM - Up to one committee member may have a part-time HSDM faculty appointment ### Thesis advisory committee meetings *The thesis advisory committee must be approved by the Office of Research prior to any thesis meetings. Failure to obtain approval may result in void meetings that must be repeated with an approved committee.* #### Meeting #1 (previously referred to as the thesis approval meeting) **Deadline:** Spring Year 2 **Forms:** Thesis Advisory Committee Meeting Form (1) **Attendees:** Student, thesis advisory committee, research advisor (non-voting member of the committee) **Meeting Preparation:** Students must submit a written proposal to all committee members 7–10 days before their scheduled meeting. **Meeting Duration:** Two hours **Overview:** At this meeting, students present their proposal for evaluation and approval by the TAC. The proposal should include: - Abstract - Background - Specific aims - Methods - Preliminary results (optional but can be included if available) **Research Proposal Guidelines** The research proposal must contain enough detail to allow the advisory committee to provide meaningful guidance on shaping the conceptualization and methodology of the plan. However, a fully developed research proposal is not required. Do not delay this meeting to perfect your plan. Students must present their research plan during the meeting. The committee must unanimously approve the dissertation topic and research plan before students can proceed with their research. Any comments and suggested changes from the committee must be addressed and presented in subsequent meetings. The research mentor is a non-voting member of the committee and does not serve as an official reader but should actively participate in discussions to offer clarification and suggestions to the TAC. #### Meeting #2 **Deadline:** Fall Year 3 **Forms:** Thesis Advisory Committee Meeting Form (2) **Attendees:** Student, thesis advisory committee, research advisor (non-voting member) **Meeting Preparation:** Students must submit a written report to all committee members 7–10 days before the scheduled meeting. **Meeting Duration:** Two hours **Overview:** In this meeting, students will update their advisory committee on research progress. They will provide an updated proposal that includes the research topic, experimental plan, and preliminary results for evaluation and approval by the committee. Any changes or suggestions made in Meeting 1 must be addressed either verbally or in the updated proposal. **The report should include:** - Thesis Advisory Committee Meeting Form from the previous meeting (available for download from Canvas) - Summary (1-page description of the committee’s comments and suggestions from the previous meeting and how they were addressed) - Abstract - Background - Specific aims - Methods - Preliminary or final results The research mentor remains a non-voting member of the committee and does not serve as an official reader but should participate in discussions to provide clarification and suggestions to the TAC. #### Meeting #3 **Deadline:** Fall Year 4 **Forms:** Thesis Advisory Committee Meeting Form (3) **Attendees:** Student, advisory committee, research advisor (non-voting member) **Meeting Preparation:** Students must submit a written report to all committee members 7–10 days before the scheduled meeting. **Meeting Duration:** Two hours **Overview:** In this meeting, students must present the penultimate version of their thesis for final comments and approval. **The report should include:** - Thesis Advisory Committee Meeting Form from the previous meeting (available for download from Canvas) - Summary (1-page description of the committee’s comments and suggestions from the previous meeting and how they were addressed) - Abstract - Background - Specific aims - Methods - Results - Discussion The research mentor is a non-voting member of the committee and does not serve as an official reader but should contribute to discussions by offering clarification and suggestions to the TAC. ### Oral Medicine and Oral Biology Research TAC Meeting Schedules **DMSc in Oral Medicine (5 years)** - **Meeting #1:** Standard guidelines - **Meeting #2:** Standard guidelines - **Meeting #3:** Follow the instructions detailed above for Meeting #2; deadline fall year 4 - **Meeting #4:** Follow the instructions detailed above for Meeting #3; deadline fall year 5 **DMSc in Oral Biology Research (3 years)** - **Meeting #1:** Standard guidelines - **Meeting #2:** Follow the instructions detailed above for Meeting #3; deadline fall year 3 ### Thesis dissertation formatting expand\_more The student should work closely with the advisor during the writing phase of the thesis. There are no page requirements or limitations. The thesis should follow the formal thesis format with the following guidelines: **Title Page:** A Thesis Presented by \[Full Name, including Middle Name of Author with no Abbreviations\] to The Faculty of Medicine In partial fulfillment of the requirements for the degree of Doctor of Medical Sciences Research Mentor: \[Name\], \[Title\], \[Institutional affiliation\] Harvard School of Dental Medicine Boston, Massachusetts \[Month and Year of Submission\] **Abstract:** 500 words or less summarizing the project. **Introduction:** This section should review the pertinent literature, (including preliminary data if possible), and outline the major purpose of the research. Reference should be made to previous relevant studies in order to explain what has been done as well as to explain the purpose of this research. This section should include a succinct articulation of the hypothesis tested. Please include the following subsections: - Significance - Background - Hypothesis **Approach:** Describe clearly and carefully the procedures and materials used; a reader should be able to repeat your exact methodology. This section should include the overall research design and statistical methods. Please include the following subsections: - Experimental Design - Statistical Analyses **Results:** Report the results in a well-organized fashion with minimal subjective comment or reference to the literature. This section serves mainly to introduce tables and figures and to call attention to their significant parts. **Discussion and future direction:** The data should be explained and interpreted with reference to the previous literature. The significance of the results may also be included. This is the section in which to emphasize subjective comment. In a thesis, the scope of the discussion extends beyond that of a journal article. For example, you may discuss why your first experiments failed, or how you arrived at the design for a particular protocol, or what you would do next if you were continuing the study. **References:** References must be double-spaced and numbered consecutively as they are cited. References first cited in a table or figure legend should be numbered so that they will be in sequence with references cited in the text at the point where the table or figure is first mentioned. ### Thesis defense expand\_more ### Select thesis defense committee **Deadline March of graduation year** **Forms:** Thesis Defense Committee Approval **Overview:** When students have completed their research, the Thesis Defense Committee will be formed. The Defense Committee should be similar in composition to the Thesis Advisory Committee; however, **the membership of the Defense Committee must be different from that of the Advisory Committee**. There may be carry over from the Thesis Advisory Committee to the Thesis Defense Committee however there must be two new readers. In addition, the student’s Program Director and Research Advisor cannot serve as official members of the Defense Committee. **Committee requirements:** The membership of the Thesis Defense Committee must be approved by your program director and the director for student research before the thesis defense. The DMSc Thesis Defense Committee is comprised of a minimum of three faculty members with the following requirements: - Well-acquainted with the area of research - Able to attend the Thesis Defense in person - Full-time HSDM faculty appointment - Only one committee member may have served on the Thesis Advisory Committee - At least two committee members must have an academic appointment of Assistant Professor or above - Are not the student’s Program Director or Research Advisor Special approval, on a case-by-case basis, may be obtained for the following modifications to the Thesis Defense Committee member requirements. Please indicate on your Thesis Defense Committee Approval Form your justification for including faculty that fall outside of regular requirements. You may be asked to obtain CVs for individuals who are not affiliated with Harvard University. - Up to one committee member may a primary faculty appointment at an academic institution outside of HSDM. - Up to one committee member may have a part-time HSDM faculty appointment #### Thesis defense **The thesis defense committee must be approved by the Office of Research prior to the thesis defense. Failure to obtain approval may result in a void defense that must be repeated with an approved committee.** **Deadlines:** Scheduled by March 1 of graduation year; defense by April 15 of graduation year **Forms:** Thesis Defense Form **Attendees:** Student, Thesis Defense Committee, research advisor (non-voting member) **Meeting preparation:** Students must submit their thesis to all members of the committee 2 weeks in advance of their scheduled meeting. Meeting Duration: Two hours **Meeting coordination:** The DMSc Thesis Defense will begin with a public presentation of the thesis, coordinated by the Office of Research. The Office will book a room, provide any requested virtual meeting capabilities for guests, advertise your Defense to the HSDM community, and order catering for light refreshments. Be prepared to provide your Defense date, thesis title, and headshot. **Meeting overview:** The thesis defense will begin with a public presentation of the thesis. The public presentation should include the following sections: - Introduction (including significance, background, and hypothesis) - Approach (including experimental design and statistical analyses) - Results - Discussion and future directions - Acknowledgements The Defense Committee will request that guests adjourn while the candidate defends their thesis. At the conclusion of the defense, the candidate will be excused from the room while the Committee votes on the acceptability of the thesis. **Requested changes:** If the Thesis Defense Committee recommends specific changes in the written document, these changes must be incorporated into a revised version of the thesis, which is then circulated among Committee members for final approval. ### Passing with honors This title indicates that the thesis dissertation is of exceptional caliber and that the work presented would meet standards for submission to a peer reviewed journal. Honors implies far more than just discussing the thesis research; it should include demonstrating broad knowledge and insight in the student field of research. The “Pass with Honors in Research” will only be awarded to the top ten percent of dissertations. **Criteria to “pass with honors”:** - The work presented in the thesis should reflect the commitment and contribution of the student to the design, execution and analysis of the data generated - The quality of the work presented in the thesis should be significant The studies performed should make an original contribution by advancing knowledge in the specific field of study - The student should display a mastery of the research methods used and their applications - The student should show a thorough familiarity with the field and an ability to critically analyze the relevant literature **Instructions:** The Thesis Defense Committee will determine if a student will Pass with Honors in Research. The Committee Chair should then inform Office of Research and Registrar. ### Thesis submission **Deadline:** The approved thesis must be [submitted to the Harvard Countway Library](https://countway.harvard.edu/etds) by April 30th. **Instructions:** Submissions are made to the Countway Library via ProQuest. When you upload your thesis, ProQuest will ask you if you want to register your copyright for $95; it is not recommended that you pay this fee as you already hold the copyright. **Printing:** If you would like a printed copy of your thesis, it can be ordered through the ProQuest system at the time of submission. ### Research progress form submission instructions expand\_more ### Research hub To simplify the research submission process, the Office of Research has created a system where AGE students will submit **all** their research requirements via a Canvas course named the “Research Hub”. The Research Hub also contains helpful research resources for you to access at any time. You can find the following (plus more!) on this Canvas site: - Links to Guidebooks - Research Requirement Overview Charts - Dates for Upcoming Research Events - Printing & Travel Reimbursement Instructions - Form Submission Instructions - Research Hub Instructions **The Research Hub is a vital tool for your success. Please review the Research Hub closely to understand how to submit research requirements and how to access the many resources.** ### Submission instructions Research progress forms must be submitted by the deadline indicated in the Research Hub. Each student is assigned to a module on Canvas that corresponds to their specific program/graduation year. In this module, there are assignments for every remaining thesis requirement for the cohort. Students will submit all thesis forms/documents by accessing these assignments and uploading PDFs of their forms. Late submissions will result in monitored academic status (MAS) for one calendar year. Repeated occurrences of late research progress form submission may result in academic probation. **Instructions:** 1. Open your [Harvard University Canvas account](https://canvas.harvard.edu/). 2. Navigate to the HSDM AGE Research Hub course. 3. On the course homepage, navigate to your Program and Graduation Year cohort. 4. Click on your cohort module to review all assignments + deadlines. 5. Submit completed forms via these assignments. *Canvas invitations to the Research Hub have already been sent. If you have not received this invitation, contact* [*hsdmresearch@hsdm.harvard.edu*](mailto:hsdmresearch@hsdm.harvard.edu)*.* ### Obtaining electronic signatures Digital signatures are accepted for all research progress forms (excluding the Thesis Defense Form). Access to this feature can be obtained by applying for Adobe Pro through your Harvard ID. [**Click this link**](https://huit.harvard.edu/adobe-acrobat-sign) to request access. Once you have access, you can share your documents with the necessary parties who can easily add signatures. [**Click this link**](https://helpx.adobe.com/acrobat/using/fill-and-sign.html) for instructions on using this program. ### Additional research information and resources expand\_more ### Academic, professional, and scientific conduct #### Preparation of papers and other works All homework assignments, projects, lab reports, papers and examinations submitted for a course are expected to be the student's own work. Students should always take great care to distinguish their own ideas and knowledge from information derived from other sources. The term "sources" includes not only published or electronic primary and secondary material, but also information and opinions gained directly from other people. It is each student's responsibility to understand the expectations of academic integrity, proper forms of citation, and submission of one’s own work. In addition, collaboration in the completion of assignments is prohibited unless explicitly permitted by the instructor, in which case it must be acknowledged. #### Authorship guidelines Authorship is an explicit way of assigning responsibility and giving credit for intellectual work. Below are the authorship guidelines: - Everyone who is listed as an author should have made a substantial, direct, intellectual contribution to the work. For example (in the case of a research report) they should have contributed to the conception, design, analysis and/or interpretation of data. Honorary or guest authorship is not acceptable. Acquisition of funding and provision of technical services, patients, or materials, while they may be essential to the work, are not in themselves sufficient contributions to justify authorship. - Everyone who has made substantial intellectual contributions to the work should be an author. Everyone who has made other substantial contributions should be acknowledged. - When research is done by teams whose members are highly specialized, individual's contributions and responsibility may be limited to specific aspects of the work. • All authors should participate in writing the manuscript by reviewing drafts and approving the final version. - One author should take primary responsibility for the work as a whole even if he or she does not have an in-depth understanding of every part of the work. ### Research resources #### Core research facilities The Harvard Catalyst core facilities database is powered by the eagle-i network and is searchable by category, institution, or keyword [https://cores.catalyst.harvard.ed](https://cores.catalyst.harvard.edu./)u. Please contact the Director of Core Labs at HSDM if you are interested in learning more about our facilities or have questions regarding facilities, equipment, or training. It is important to note that you must be trained to use equipment and access laboratories at HSDM. #### Submitting a grant application If you do plan on submitting a grant application, please work with the Office of Administration and Finance. They must be notified prior to the submission deadline. All grant applications must be approved through the Office of Administration and Finance as well as your Research Advisor prior to submission. This pertains to all funding (including but not limited to government awards, foundation awards, dental society awards) even if they do not require institutional approval. If you have any questions about this policy, please speak with the Associate Director of Grants Administration. #### Poster printing The Office of Research funds printing of one standard poster printed on paper, up to $100, per student per academic year. Students are responsible for any extra features such as fabric printing, expedited service, or shipping. **Instructions:** [https://www.phdposters.com/ ](https://www.phdposters.com/) 1. Click on the orange “Start your order now” button. 2. Find the orange “Mail Order” button - click on the link below it in small purple print that says “Or use a PhD Posters group account”. 3. Complete the form with your contact information and the following login information: Account ID: HSDM Password: HSDMResearch 4. Pick up your order when ready at [The Longwood Collective at 375 Longwood Avenue, Boston, MA 02215 ](https://maps.app.goo.gl/xhdYFzkc5Ay8HrHr8) #### Travel reimbursement for annual conferences The Office of Research will reimburse up to $500 per student per fiscal year (July 1-June 30) in conference travel costs for research presentations. Reimbursable charges include accommodations, transportation, and conference registration fees. This reimbursement is awarded upon return of your attendance at any conference. ##### Requirements To receive the reimbursement, you must be the sole presenter of your research at the conference. Only one reimbursement will be issued per project presentation. **Instructions** Complete **BEFORE** conference: - Initiate reimbursement request by emailing the Office of Research () with proof of your presentation and to obtain a copy of the[ Harvard University Nonemployee Reimbursement Form](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf "Nonemployee Reimbursement Form"). - Proof of presentation should be a copy/screenshot of the conference’s notification of abstract acceptance listing abstract title, presenter, and authors’ names - If not already in the system, the Office of Research will invite you to register in Harvard’s financial processing platform, Buy-to-Pay. Registration instructions will be shared at the time of request Complete **AFTER** conference: - Fill out the reimbursee Information section on the [Nonemployee Reimbursement Form](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf "Nonemployee Reimbursement Form"). - General Description: Enter a brief description of the expenses, particularly conference name, location, duration, presentation title, and any other pertinent details. - Physically or electronically sign the form. - List expenses by category, making sure not to exceed $500, even if your receipts are more than that. - Scan all corresponding receipts into a single .PDF file. - Email Nonemployee Reimbursement Form and receipts to [HSDMResearch@hsdm.harvard.edu ](mailto:HSDMResearch@hsdm.harvard.edu ) - Office of Research will notify you when the reimbursement is submitted. ### Contact us with questions expand\_more If you have any remaining questions, please feel free to reach out to us individually or by contacting the general Office of Research email: [HSDMresearch@hsdm.harvard.edu](mailto:hsdmresearch@hsdm.harvard.edu). We are grateful to have you as part of our HSDM community! ### Forms expand\_more [### HSDM Research Advising Agreement ](/sites/g/files/omnuum6001/files/2025-07/HSDM%20Research%20Advising%20Agreement%20Form.pdf)Use this form to confirm faculty advisor details, prior experience, and commitment to research project. description [### DMSc Thesis Advisory Committee Approval Form ](/sites/g/files/omnuum6001/files/2025-08/DMSc_ThesisAdvisoryCommitteeApproval.pdf)This form is used to establish your Thesis Advisory Committee before the first meeting. The approved committee guides your research and helps prevent project drift. Submit the signed form to the Office of Research and upload it to the Canvas Research Hub description [### DMSc Thesis Advisory Committee Meeting Form ](/sites/g/files/omnuum6001/files/2025-08/DMSc_ThesisMeetings.pdf)Students must complete and submit this form to the Canvas Research Hub after each Thesis Advisory Committee meeting. Committee members provide signatures and proposal feedback. description [### DMSc Thesis Defense Committee Approval Form ](/sites/g/files/omnuum6001/files/2025-08/DMSc_ThesisDefenseCommitteeApproval.pdf)Used to establish and approve the DMSc Thesis Defense Committee. Submit prior to defense with required signatures. Upload completed form to the Canvas Research Hub. description [### DMSc Thesis Defense Form ](/sites/g/files/omnuum6001/files/2025-08/MMSc_ThesisDefense.pdf)This form confirms successful completion of the DMSc thesis defense. Committee members sign to approve the final thesis submission for degree requirements at HSDM. description [### Nonemployee Reimbursement Form ](/sites/g/files/omnuum6001/files/2025-06/nonemployee_reimbursement_form_digital_signature_v1.pdf)This form should only be used for nonemployee reimbursements (honoraria, prizes, awards or other types of income cannot be included on this form). description